EDI Document Type - 855 Purchase Order Acknowledgement
What is an 855 Purchase Order Acknowledgement?
One of the most common EDI document types is the EDI 855 Purchase Order Acknowledgement. The 855 document type is an electronic version of a paper Purchase Order Acknowledgement. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. Click here to read more about supported EDI Standards.
The 855 EDI document type is used by the supplier to indicate to the buyer that their purchase order will be filled as requested. Specific details such as items, price and quantities delivered will be represented in the document. The buyer then knows you will be filling the order and shipping the goods as requested, by the date requested, or that you will be unable to do so for some reason, such as being out of stock, or not agreeing to the terms of the purchase order.
What makes up the 855 Purchase Order Acknowledgement document?
An 855 EDI Purchase Order Acknowledgement is organized into the following segment and data elements. A segment can contain at least one data element. Each data element contains a data field. Data elements could include vendor number, purchase order number, address information (street, city, state etc), and an acknowledge/reject indication, identical to a paper or faxed Purchase Order Acknowledgement. There are an infinite number of possibilities available for a company to include data on an 855 Purchase Order Acknowledgement.
How is it used?
An 855 Purchase order acknowledgement is sent by the supplier after receiving the 850 Purchase Order from the buyer. After the 855 Purchase Order Acknowledgement is received by the buyer, a 997 Functional Acknowledgment is sent back from the buyer indicating that the Purchase Order Acknowledgement was successfully received.
The Process and Standards
An EDI solution is required to process the EDI documents received into a financial system (click here to view all available financial systems eBridge integrates into) or into a readable format for manual entry. Each trading partner will have an EDI Implementation guide outlining the specific segments, data elements, values accepted, and the applicable business rules to be followed.
eBridge has pre-built EDI maps for all transaction documents including 850 purchase orders, 810 invoices, and 856 advance shipping notice.
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