Amazon EDI Document Requirements
Thursday, June 13, 2019Eric Zegarski
These Are Amazon's EDI Document Requirements
Looking to sell on
Amazon? If yes, then you’ll need to be EDI compliant. Without getting into the technical nitty gritty, EDI is a pretty simple thing. EDI or Electronic Data Interchange is computer-to-computer exchange of business documents in a standard electronic format between business or trading partners. It basically ensures that data transmitted from you is legible by the receiver's systems and vice versa. If you’re feeling a little lost already, then check out our
Fresh Guide to EDI.
Amazon does business with thousands of trading partners daily. Therefore, it's crucial for them to be able to instantaneously process thousands of documents. EDI allows them to ensure that all received and sent data is legible by their systems and yours. Here are common EDI documents that Amazon requires from their trading partners:
753 - Request for Routing Instructions
An EDI 753 - Request for Routing Instructions document is organized into segment and data elements. A segment can contain at least one data element. Each data element contains a data field. Examples of data elements on the 753 Request for Routing Instructions includes information detailing the carrier and transportation information for a shipment of orders that the vendor is ready to ship. There are an infinite number of possibilities available for a company to include data on a 753 - Request for Routing Instructions.
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810 - Invoice
The 810 EDI document type is an electronic version of a paper invoice or bill. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The 810 EDI document type is used by the supplier (also referred to as the trading partner) to indicate to the buyer the details of the purchase. Specific details such as items, price and quantities delivered will be represented in the document. The 810 EDI document will also contain payment details and terms as indicated by the buyer.
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846 - Inventory Inquiry/Advice
The 846 EDI document type is an electronic version of a paper Inventory Inquiry/Advice. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The 846 EDI document type is used by a manufacturer or supplier to notify a trading partner of on-hand inventory that may be purchased such that a trading partner can take advantage of an opportunity for special buys on overstocked inventories.
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850 - Purchase Order
The 850 EDI document type is an electronic version of a paper purchase order. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The 850 EDI document type is used by the trading partner to communicate to a supplier the specific items, quantity, and price they want delivered. The 850 EDI document will also frequently contain shipping instructions that accompany the purchasing information.
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852 - Product Activity Data
The 852 EDI document type is an electronic version of a paper Product Activity Data. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The 852 EDI document type is used to report inventory counts and changes to the inventory. The most common type of change is sales to the customer, but inter-store transfers and returns also fall under this. The 852 EDI document can also indicate returns to the supplier or any other change in inventory.
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855 - Purchase Order Acknowledgment
The 855 EDI document type is an electronic version of a paper Purchase Order Acknowledgment. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The 855 EDI document type is used by the supplier to indicate to the buyer that their purchase order will be filled as requested. Specific details such as items, price and quantities delivered will be represented in the document. The buyer then knows you will be filling the order and shipping the goods as requested, by the date requested, or that you will be unable to do so for some reason, such as being out of stock, or not agreeing to the terms of the purchase order.
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856 - Ship Notice/Manifest
The 856 EDI document type is an electronic version of a paper Advance Ship Notice/Manifest. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The 856 EDI document type is used by the supplier to indicate to the buyer the contents of the shipment it is associated with. Specific details such as order information, physical characteristics and product descriptions, and carrier information will be represented in the document. The 856 EDI document will also contain marking, packaging information, and configuration of goods in the transportation equipment.
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860 - Purchase Order Change Request
The 860 EDI document type is an electronic version of a paper Purchase Order Change Request. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The 860 EDI document type is used provide information required for the established business and industry practices relating to a purchase order change. The transaction can be used by the buyer to request a change to a previous purchase order, or by a buyer to confirm acceptance of a purchase order change sent by the seller or by mutual agreement of both parties.
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865 - PO Change Acknowledgment/Request
The 865 EDI document type is an electronic version of a paper Purchase Order Change Acknowledgment/Request - Seller Initiated. Standard EDI formats include X12, ANSI, EDIFACT and its subsets. The 865 EDI document type is used to transmit the acceptance or rejection of a purchase order by the seller, or to notify the buyer of changes to the original order made by the seller.
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We Make Selling on Amazon Easy
If you’re feeling a bit overwhelmed don’t worry, we make selling on Amazon easy. Our iPaaS (integration platform as a service) solution enables instantaneous Amazon EDI document processing with your ERP. Our platform is universal; therefore, we easily connect with major ERP providers like Microsoft, Sage, SAP, NetSuite and Intuit. In addition, we have a pre-built
Amazon connector allowing for a speedy integration implementation. We also have a handy
Amazon EDI cheatsheet that you can download for reference.
eBridge is also hosted on Microsoft Azure, therefore ensuring an almost 99.9% up-time and industry leading security. With an integration solution from eBridge, you can ensure that your commerce network has an automated solution streamlining your Amazon EDI and ERP dataflows.